A Night in Bethlehem – with Pictures

Updated November 1, 2016.  Several of the photos were lost during a recent upgrade, but I’m working to get them back, and I’ve added even more information to this list. Sorry for the resolution, but many of these pictures are a zillion years old — back before high speed internet was a thing.

Night in Bethlehem: The Exhaustive  Planning Guide

Treat the members of your ward to a trip back in time! Visit “Bethlehem” on the evening Jesus Christ was born. A Night in Bethlehem is a fun activity idea that includes invitation wording, a skit, and food like the Savior may have eaten. It’s a big logistical undertaking, but the payoff is great!

The year I did Night in Bethlehem activity, FOUR other units in the Stake did the same activity! I got pictures from many of them and ideas from others and have shared them below.

Publicity

Families are notified of the event by flyer three or four weeks in advance. The flyer will explain what will happen that night and give instructions on what to wear and bring.

Several days before the event a Decree (invitation) that appears to an official document rolled like a scroll from Caesar Augustus, will summon all families to Bethlehem to be taxed. Everyone is instructed to wear simple costumes of Christ’s time. Each family brings a quilt to sit on. Be sure and let older folk know there will be an Inn with chairs and tables for those who can’t sit on the floor. The families will meet in the chapel for an opening prayer. before hand.

You should also ask auxiliary heads and the Bishopric or Branch Presidency to announce the activity from the pulpit. This activity is a great missionary tool — so encourage everyone to invite their friends!

See the attachments section for flyers and ideas

Invitation

Here is sample wording for the invitation:

      DECREE

By order of his Royal Majesty, the Emperor Caesar Augustus, it is decreed that all the world is to be counted and taxed.

Therefore, let each person and family come for “A NIGHT IN BETHLEHEM” to be taxed according to law.

Donkeys must be tied on the east side of the building and enter through the proper gate.

Everyone must be dressed in Biblical attire to enter the city.

Bring a blanket for your family to rest on from your long journey, you may find that the inn is full.

Each family will be assessed taxes. Watch for tax notices.

A light supper will be available in the open market.

All taxing will take place on the date, time and place shown in the lower corner. Those disobeying this law to appear, will be sentenced to a holiday season without the true spirit of Christmas.

So let it be written. So let it be done.

Caesar Augustus
Date:
Time:
Place:

Assignments & Booths

You’ll be making lots of assignments and creating several “booths” for serving food. Here’s a list some you might use:

  • PRIMARY PITA INN Pita bread, bagels with cream cheese or butter are sold in this booth. Also look in a Jewish cookbook for other ideas. Call it the “Primary Pita Inn” and assign it out to the Primary
  • YOUNG WOMEN’S FRUIT MARKET Sell pieces of fruit like oranges, bananas, dates, grapes and pineapple, and ask the Young Women to help.
  • PRIESTHOOD MEAT & DAIRY stuffed eggs, cheese cubes and green and black olives can be sold from this booth. The men will be happy to run this booth!
  • BISHOP’S WINERY Grape juice mixed with 7-up would be a good seller here. Assign the Bishopric to serve here.
  • THE WELL Set up a well (cardboard box with a large container for water and dipper) for drinking.
  • RELIEF SOCIETY CHARITY BAKERY Trays of cookies and pastries, run by the women.
  • BOYS AND THEIR TOYS DREIDEL SHOP A Dreidel is a small Jewish top. It’s a fun game for children. Put the driedel and game instructions in a small baggie, and ask the young men to collect coins.

As part of the Bethlehem experience, members will be asked to pay TAXES or buy their food. There are a couple ways to do this:

  • A tax collector will visit each family to symbolically collect taxes before the program begins. The tax collector could collect cans of food from each family that could be given to a local charity in lieu of “Money”
  • Make your own coins for the activity out of salt dough or something similar. Give a small pouch to each family or person, and ask them to pay taxes and buy the items at each booth
  • Buy plastic coins from a party store. Place them in bags, and use them for paying for items.

You’ll want to make a CENSUS. This could be a large scroll attached to an easel for each family to sign. It might also be a card for a missionary, a booklet, or simple notepad. Put someone by the entrance to the building with the census to take names for Caesar. This might be a good place to station missionaries so they get to meet everyone — especially nonmembers — who attend.

Some units create a hands-on Gift of the Magi booth. Someone need to decorate and run this booth and prepare the gold, incense and myrrh. The gold is small rocks sprayed with gold paint. The frankincense is potpourri and he myrrh is slightly burned caramelized sugar broken into pieces. You can invite children to come and see the gifts and emphasize the story. (Alternatively, you can actually buy kits with real samples of all these items.)

For the PROGRAM the following assignments should be made:

  • Person to conduct the meeting (usually the Activities Committee Chairperson)
  • Opening and closing prayers
  • Roman soldier to read decree
  • Accompanist for prelude music
  • Chorister during program
  • Sound system
  • Narrator
  • lighting for manger scene, WISEMEN and shepherds
  • Actors: Mary, Joseph, Baby Jesus, 3 WISEMEN, shepherds, angels

Don’t for get to ask for CLEAN UP help!

Decorations

Now here’s your chance to go wild! Do everything you can to make your gym feel like it’s a market in Bethlehem. Spices simmering in an electric crock pot can give a good aroma and add to the atmosphere. Start them an hour or so before hand to get them smelling good.

I’ve also seen cinnamon-scented pinecones used for this purpose.

Decorate with baskets, crocks, dried weeds etc. You can place fake plants strategically to cover up exits. Disguise the bases of the trees with luxurious rugs and pillows to make it look like the inside of a rich merchant’s tent.

You can use battery-powered candles for mood lighting. White Christmas lights, especially icicle lights, can also be used for mood lighting.

One ward used tiny fabric sheep throughout to decorate.

You may wish to set luminaries at each entry and along the sidewalk at the church. 24 luminaries will provide you with a lot of light. Use white lunch sacks with about a cup of sand in the bottom. Place a short white candle in the sand and ignite. You[‘ll need someone outside to closely monitor the luminaries. After a majority of people have arrived, blow out the luminaries.

Some wards create “inns” and “city gates”. Check out the pictures below for ideas.

Night in Bethlehem decorations

Here are some pictures of different wards’ decorations. These were NOT all from the same activity, so don’t freak out! They’re just posted here en masse so you can .

If you’ve done this activity and would like to share your photos, please email them to me.

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You’ll start the evening in the chapel.

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A themed reminder to Stay Out of this room.

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Here’s a simple working well designed by one ward.  See the ladles for getting your own water?

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And another ward’s well.

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This is what the frame of the well looked like on the inside, covered with paper.

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Cute stable backdrop and adorable costumes!

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Making crafts

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Paying taxes

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TBH, I don’t really know what is happening in this picture, but I think they’re playing dreidel in the background.

Above is one ward’s “city gate”. They built this structure as a pass-through from the chapel into the gym. Since this building was a stake center they had an overflow. After receiving instructions, the accordion walls were pushed back and members passed through the gate into the city.

This was an activity in a small ward building with no overflow, so they used popup tents to make the “city gate”. When members entered through the accordian doors, the 3 soldiers stood on either side of the walk way looking intimidating. Notice also the enormous parachute covering the entire top of the gym to complete the market feel.

Food Booths

Food Booth with tiny sheep decoration

Food Booth with well and throw pillow decorations


Here’s an “inn”, made from pop-up tents covered with a king sized sheet and decorated with Christmas lights. This is where the “honored” citizens of Bethlehem (those who could not sit on the floor) ate.


This was the location where one ward read the skit from.

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One ward used paper bags to create a city scene in blank areas.

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Hummus and pita bread fooddsc05343

Bethlehem city scape, lit from behind to set the stage
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This ward created “a cobblestone” pathwaydsc05333-1

Using parachutes to create a bazaar feel.
dsc05326 Food booth using a popup tent and Hebrew letters.

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This is a piece of muslin fabric painted to look like a night seen in Bethlehem like the shepherds may have seen. The original photo I had showed pillows and rugs decorating the area, but I can’t find it now :(

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A closeup of the painted backdrop.


Regardless of how many times you announce, someone is going to forget their blankets. Here’s a wagon with extra blankets for the forgetful.

The Day Of

On the day of the event, have all families directed to the chapel. Prelude music will be playing as everyone is seated. After the opening prayer and blessing on the food, inform each family that as they leave the chapel they will need to sign the census and then each person will receive a bag of money for the evening. Children should be counseled to spend wisely so that they have enough money to pay for everything. Let them know the tax collector will be coming around to collect their taxes before the program begins. have each family mingle through the town buying their dinner, toys etc with their money. They also should be told they are to join in with the singing during the program. Instruct them to leave reverently at the end of the program so the mood of the evening is not broken. After these instructions, dismiss them to sign the census, collect their money and go to the Cultural Hall.

Here’s what we did in my ward:

Luminaries (made with glo sticks) will lead the pathway to the Church door.

Upon entering, Roman soldiers will direct everyone to the Chapel to have their names taken for the census, and to receive instruction.

In the chapel, we’ll give instructions –how to buy food, play begins at 8:15, eat on floor, leave quietly after closing prayer — and we’ll say a prayer on the food. As they leave, tax collectors will pass out an coin purse (economic stimulus, or maybe tax refund — ha!) so people can pay for their food.

Everyone will enter the gym, which will be decorated to look like a market. In the market, people will go from booth to booth “buying” their dinner. Meals will be eaten on the floor. We’ll set up some tables in the back for those who can’t sit on the floor. Food served will be bread, grapes, veggie/fruit trays, baked chicken, celery, hard-boiled eggs, and that Jewish apple thing I can’t remember….. (Food will suit a passover seder plate, but people don’t have to stick with the seder menu.)

If budget allows, we’ll also have a Toy Booth where we “sell” draydels to the kids.

At around 815PM, we’ll start the program below. Afterwards, Everyone will leave except those cleaning up.

 

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Here’s what it looks like with families on the floor eating

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Here’s how one ward decorated their booths — with fabric draped across the top of 2×2 wooden frames

Skit

Assignments I made:

Music assignments:

  • DM, GuitarSilent Night, Hymn 204 (inv. 11/4)
  • Primary ChorusThe First Noel, Hymn 213
  • Music leader – BC
  • Soloist – Come, Thou Long Expected Jesus, GS (inv. 11/4)
  • Accompanist — SW

Parts:

  • Mary, Joseph, Baby Jesus – a ward family with a new baby
  • Shepherds/Angels – Primary children
  • Wisemen – Bishopric
  • Simeon – Brother W
  • Anna – MH

Other costumes/assignments:

  • Roman Soldiers – FBI guys (this unit had FBI guys come in for a few weeks of training at Quantico every 3-4 months.  We often never learned their names, but tried to include them in our activities)
  • Census Takers – AS
  • Tax collectors – Elders’ Quorum Presidency
  • Narrators – (surprise…)
  • Bread booth operators – Young Men Presidency
  • Toy booth operators – Missionaries
  • Fruit/Veggie stand operators – BV, FS, KA
  • Drink stand operators – LDB
  • Meat stand – GB, SP, DW
  • Opening prayer – JH
  • Closing prayer – SW

 

 

When most of the families have finished eating the lights will be dimmed and Mary and Joseph will enter and weave though the throng looking for a place to stay. Have them wander around a little until you can see that they are noticed. When they have been seen, turn off all the lights except for the stars and the spotlight. This is the beginning of the program.

      CENTURION: (reads proclamation) “Here ye! Here Ye! Gather your families around and give heed to the words that are said.

NARRATOR: For the Kingdom of Heaven is soon at hand; yeas the Son of God cometh in His glory, in his might, majesty and dominion. Yea my beloved brethren, I say unto you, that the Spirit saith; Behold the glory of the king of the earth; and also the king of Heaven shall very soon shine forth among all the children of men. thus we should “make a joyful noise unto the Lord, all the earth: Make a loud noise, and rejoice and sing praise.”

SONG: Joy to the World (everyone)

NARRATOR: And it came to pass in those days, there went out a decree from Caesar Augustus, that all the world should be taxed. And all went to be taxed, everyone into his own city. And Joseph also went up from Galilee, out of the city of Nazareth, into Judea, unto the city of David, which is called Bethlehem; to be taxed with Mary his espoused wife, being great with child.

SONG: O Little Town of Bethlehem–have Joseph and Mary make their way to the stage and the manger as the song ends.

NARRATOR: And so it was there that while they were there, the days were accomplished that she should be delivered. And she brought him forth her first born son and wrapped in him swaddling clothes and laid him in a manger because there was no room for them in the Inn. And there in the same country, shepherds abiding in the fields keeping watch over their flocks by nights. And lo, the angel of the Lord came upon them, and the glory of the Lord shone round about them and they were sore afraid.

LIGHT SHINES ON SHEPHERDS

NARRATOR: And the angel said unto them Fear not: for, behold, I bring you good tidings of great joy, which shall be to all people. For unto to you is born this day in the city of David, a Savior, which is Christ the Lord. And this shall be a sign unto you; ye shall find a babe wrapped in swaddling clothes, lying in a manager. And suddenly there was the angel with a multitude of the heavenly host praising God, and saying, Glory to God in the highest, and on earth peace, good will toward men.

And it came to pass as the angles were gone away from them into Heaven, the shepherds said one to another. Let us now go even unto Bethlehem, and see this thing which came to pass, which the Lord hath made known unto us.

SHEPHERDS GO TO THE MANGER AND KNEEL BEFORE BABY JESUS.

SONG: Away in a Manager (everyone)

NARRATOR: And they came with haste and found Mary and Joseph and the babe laying in a manger. And the shepherds returned glorifying and praising God for all the things they had seen and heard, as it was told to them.

SHEPHERDS LEAVE–WISE MEN ENTER

NARRATOR: Now when Jesus was born in Bethlehem of Judea in the days of Herod the king, behold there came wise men from the east to Jerusalem
saying “Where is he that is born King of the Jews?” For we have seen
his star in the East and are come to worship him.” And lo he star, which they saw in the East went before them, till it came and stood over where the young child was. And when they saw the Star, they rejoiced with exceeding joy. And when they were come to his house they saw the young child with his mother Mary his mother and fell down and worshipped him: and when they opened their treasures, they presented unto him gifts: gold, frankincense, and myrrh.

WISEMEN PRESENT GIFTS TO BABY JESUS

EVERYONE ON STAGE FREEZES AND STAYS THERE UNTIL THE SONG IS OVER

NARRATOR: Now 2000 years later we approach this most joyous and sacred
time of the year when we celebrate our Savior’s birth. It is the greatest season of the year when we have the desire to give to others. When Jesus came as a lowly babe, there was no room in the Inn. Today, every heart and every home should bid him welcome. Christ came to bring us peace and eternal life. Let us accept his gift with thankfulness, gratitude and remembrance. In remembrance of that most silent and holy night when God sent down his ultimate gist of love.

SONG: Silent Night (everyone)
CLOSING PRAYER: Pre-assigned

Here’s the program that I created and used:

In hall – Mary and Joseph, wisemen. Simeon and Anna are already seated at the temple. Someone holding the baby Jesus is waiting near front to pass the baby to Mary at the right point.

Intro: May I have your attention? We’re about to begin the retelling of the nativity story. We invite those who are particpating to take their places. Primary children, please watch Sister Batchelor so you will know when to come up and sing. As a reminder, please leave the building quickly and quietly after the closing song so that you can ponder the events of that holy night long ago.

For now, please be seated, and after the opening song, please direct your attention to the rear of the room, where Joseph and Mary will enter.

[ACTION: Lights dimmed, stage lights up]

[ALL SING: O Come, All Ye Faithful, Hymn 202 ]

[PROJECTOR on]

[ACTION: Joseph and Mary enter from rear of gym, asking booth owners for a space to stay while narration goes on.]

“And it came to pass in those days, that there went out a decree from Caesar Augustus that all the world should be taxed. And all went to be taxed, every one into his own city. And Joseph also went up from Galilee, out of the city of Nazareth, into Judaea, unto the city of David, which is called Bethlehem; (because he was of the house and lineage of David:) To be taxed with Mary his espoused wife, being great with child.” (Luke 2:1, 3-5)

[ACTION: Final booth directs them to the stable by pointing. They enter the stable. When Mary is settled in, narration continues. Baby is given to Mary.]

“And so it was, that, while they were there, the days were accomplished that she should be delivered. And she brought forth her firstborn son, and wrapped him in swaddling clothes, and laid him in a manger; because there was no room for them in the inn.” (Luke 2:6-7)

[ALL SING: Away in A Manger, Hymn 206 ]

“And there were in the same country shepherds abiding in the field, keeping watch over their flock by night. And, lo, the angel of the Lord came upon them, and the glory of the Lord shone round about them: and they were sore afraid. And the angel said unto them, Fear not: for, behold, I bring you good tidings of great joy, which shall be to all people. For unto you is born this day in the city of David a Saviour, which is Christ the Lord. And this shall be a sign unto you; Ye shall find the babe wrapped in swaddling clothes, lying in a manger. And suddenly there was with the angel a multitude of the heavenly host praising God, and saying, Glory to God in the highest, and on earth peace, good will toward men.” (Luke 2:8-14)

[ACTION: When narration ends Primary children gather near stable and sing.]

[PRIMARY CHORUS: The First Noel, Hymn 213]

[ACTION: Cgildren return to seats as narration begins.]

“And it came to pass, as the angels were gone away from them into heaven, the shepherds said one to another, Let us now go even unto Bethlehem, and see this thing which is come to pass, which the Lord hath made known unto us. And they came with haste, and found Mary, and Joseph, and the babe lying in a manger. And when they had seen it, they made known abroad the saying which was told them concerning this child. And all they that heard it wondered at those things which were told them by the shepherds.” (Luke 2:15-17)

[ACTION: Mary and Joseph and baby move toward temple.]

“And when eight days were accomplished for the circumcising of the child, … they brought him to Jerusalem, to present him to the Lord … And to offer a sacrifice according to that which is said in the law of the Lord … And, behold, there was a man in Jerusalem, whose name was Simeon; and the same man was just and devout, … And he came by the Spirit into the temple: and when the parents brought in the child Jesus, to do for him after the custom of the law, Then took he him up in his arms, and blessed God, … And there was one Anna, a prophetess, … she was a widow of about fourscore and four years, which departed not from the temple, but served God with fastings and prayers night and day. And she coming in that instant gave thanks likewise unto the Lord, and spake of him to all them that looked for redemption in Jerusalem.” (Luke 2:21-22, 24-28 34, 36-38)

[SOLO: Come, Thou Long Expected Jesus – sung to In Humility, Our Savior (Sally DeFord)]

[ACTION: When music ends, Mary and Joseph and baby move “home”.]

[ACTION: Narration begins after Mary and Joseph are seated. Then,wisemen, bearing gifts, approach the Christ child from the rear of the room. Wisemen present their gifts.]

“Now when Jesus was born … behold, there came wise men from the east to Jerusalem, Saying, Where is he that is born King of the Jews? for we have seen his star in the east, and are come to worship him. … and, lo, the star, which they saw in the east, went before them, till it came and stood over where the young child was. When they saw the star, they rejoiced with exceeding great joy. And when they were come into the house, they saw the young child with Mary his mother, and fell down, and worshipped him: and when they had opened their treasures, they presented unto him gifts; gold, and frankincense, and myrrh.” (Matthew 2:1-2, 9-11)

[ALL SING: We Three Kings of Orient Are]

[SONGS: Lights up.]
Remarks by Bishop to close; tie in with Silent Night.

[ALL SING WITH GUITAR: Silent Night, Hymn 204]

Closing Prayer, depart.

 

Narration: A Variation

My Northern Virginia ward had a number of US soldiers serving overseas at the time of our Christmas program. We thought it would be nice to give them an opportunity to be involved with the program, so I asked them to help — which they were thrilled to do. Not only was it nice to have them participate from afar, but it made it easy on the participants because no one had to worry about reading.

One of the videos was done over Skype (while the soldier reclined in his bunk!), and the other was made in the USO’s story-reading room. That soldier bought a book, which gave him access to the video recording equipment, a DVD, and a way to ship the video home easily (hence the stuffed animals in the background). Instead of reading the Dr. Seuss story, he just read the Christmas script.

I used iMovie to make this video, and we set up the projector attached to a laptop and projector screen in Bethlehem.

Note: I had been using a Yahoo account to share videos on youTube, and google randomly deleted it in autumn 2016.  All my videos including this one and the LDS object lesson were lost. Lame.
christmasprogramsederinstructions christmaspartysignup chicken-recipes

Wrapping Up / Final Notes

After the closing prayer everyone is reminded to leave quickly and quietly. the cleaning and picking up is not started until everyone has left.

This activity can be done by a committee with each member assigned over a different part of the night, or you can assign each organization to be over one complete booth. Couples without children might want to work in the shops so that younger parents could be with their children. Any way can be effective if it works well for your ward.

The cultural hall will be decorated as a street scene in Bethlehem, complete with booth where food, toys, drinks can be bought with the sack of coins given to each family as the enter. Many strands of white Christmas light are strung above the hall giving the beautiful effect as stars when the lights are dimmed for the play. Pin lights to the stage curtains behind the manger to give an extra effect.

Jewish Crafts / Draydels

The Seder Plate

If you want to go for “authentic” food, go with a seder plate, the traditional passover meal:

A Night in Bethlehem Links

Notes from Andrew R.

Andrew was a deacon who attended this activity when it was done in a Puerto Rico ward. Here’s his perspective:

In the beginning, when you went in the hallway, and were given a sack of gold coins to pay taxes. there were two Romans with fake spears demanding a tax so you could enter Bethlehem. To make the fake spears, we got a stick or a pole like you break the top off a rake, and put aluminum foil on the top. Inside Bethlehem there were stands where people would be selling cheese and bread and fruit and stuff like that. Then after that there would be a play by a bunch of people a Christmas play — then you;d go on buying stuff. It was fun. It was reallym really fun!

It was a nativity play. The Primary were the angels; the deacons were the wise men because there was only like 3 deacons, and other ward members were Joseph, Mary and baby Jesus. We had like a wood stable with only a back wall. I think it was a straw stable. It was a light weight wood frame with only a back wall. I was a deacon.

The food was kind of like a re-enactment like you were really in Bethlehem. Like there was cheese, there was fruit; there was vegetables. I’m not sure if there was meat or not. And yeah, it was really really fun. There was bread and crackers. We had chairs on the side if you wanted to get a chair, but most everyone walked around and ate it with a plate in the gym.

Missionaries got to be the Roman tax collectors. It was fun because there was a big stack of coins pouches right behind the Roman guards and me and the other boys would steal the coins when we ran out. One boy dropped his all over the floor, and the Romans caught him.

This is an email I sent to our bishop regarding planning our activity:

I’ve been checking with Sister S in the G Ward about working together on the Ward Christmas Party.  She is on board to do the Night in Bethlehem as (I assume) P had gotten approved with you previously.  The idea is that our ward will set up and do our activity on Friday, December 4, and the Garrisonville Ward will use the same set up for their activity on Saturday, December 5.  We’d be in charge of the set-up, and they’d be in charge of the take-down.  Sister S will let me know on Sunday if her Bishopric approves the activity idea.

Food will be our biggest cost for this activity.  I’m trying to keep to Passover-style foods, and since we can’t possibly afford lamb, I’m going with chicken drumsticks as the next best thing.  I plan for the ward to pay for the meat, paper goods, and some other miscellaneous decor items for the activity.  I’ll get sisters to help me bake the chicken.

I have some base estimates on the costs for the activity.  I’m hoping members will bring their friends, and this will be a good missionary opportunity.

What we must have:
– $60  – plates, cups, napkins, forks, etc (I don’t know how much of this we already have)
– $165 – chicken drumsticks (will feed approximate 350 ppl)
– $25 – Children’s draydels, 100
– $35 – plastic coins
– $60 – table cloths and misc decor (poster board, wraps for coins, fishing line, table cloths)
TOTAL: $345

Things I’d love to have:
– grape juice
– hot cocoa / wassail
– dates or figs
EST – $85

What I’ll ask ward members to sign up to provide:
– hard boiled eggs
– sliced celery
– breads (any kind)
– butter
– honey
– jam
– grapes / fruit trays
– veggie trays
– meat trays
– desserts

PLUS, I will borrow from /assign to ward members:
– a guitar player (probably D M or the E kids)
– narrators
– people for nativity
– tax collectors (probably the Bishopric)
– fake plants
– nativity costumes
– baskets to display food
– baking stones
– spice simmerers
– luminaries
– people to cook chicken
– help with set up
– a large light up star
– a nativity backdrop (if no one has one, I have some scrap wood that can be used)
– Primary chorus (“While Shepherds Watched Their Flocks”)
– Choir (background music)
– chorister

I hope to have surprise narrators for the activity….  We’ll see if it works.

So in short, I’ll need approximately $350 for this activity, and up to $435 if you had extra floating around.  I think we have about $130 in the budget now.

My surprise narrators were videos from our deployed service members.  They read their parts on the video shared above.

Another reminder email

====== Sign Up / Help Information ======

— Decorators —

Decorating will begin at 9:00 AM Friday

— Fake Trees —
Please bring your fake tree 10 minutes before the party begins (at 6:50 pm).  Someone will be in the foyer to set up your tree in the gym.

— Baking Stones —

I’ve decided this is too much for me to deal with logistically! :-)  Thank you for being willing to share your baking stones, but I will not be using baking stones during this party (and now I will hopefully be able to keep from pulling out the rest of my hair).

— Bread —
You are welcome to bring any kind of bread.  If you want to bring matzah, great.  If not, still great!  Someone will be in the foyer to put your food in the gym.

— Hard boiled eggs —
Please peel your eggs before you bring them to the Church.  Someone will be in the foyer to put your eggs in the gym.

— Everyone else —
Please remember to bring serving utensils and label the things you bring.  Someone will be in the foyer to put your items in the gym.

An email from Tina R who used a lot of the ideas in this post:

we rented the parachutes from provo city parks and recreation ($10ea, but because 2 of them were slightly damaged we got all 3 for $20)

We had booths for corn grinding, taste testing, dradel games, clay pot making (play dough), leather etching, a clothing shop, and a separate place for Santa to join us. Our handy men made a stable and manger for our silhouette nativity with the Primary, we ate real food, the adults at tables, the children on the floors. The young men were Roman soldier patrolling the streets and monitoring the halls. Our centerpieces were vellum taped into a cylinder with battery operated tea candles. We cut and painted a cityscape sillhouette of Bethlehem, painted a cobblestone pathway onto cardboard for the market.

Thanks for your help, it was a night we’ll never forget!

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