When the secretary in our Relief Society Presidency was released, I asked her to send me a message with a list of what she did to help the new secretary transition to the calling. (And yes, the secretary really did ALL this — she was incredible.)
While this is NOT a list of *required* or *official* secretary duties, I am posting it here any so that you can know what some of the things a secretary might be asked to do in Relief Society:
“..here is what I personally did:
- Take the Roll each Sunday
- Send an attendance report to Brother Hagen at the end of the month via email
- Provide Sunday Agenda to person conducting w/ announcments, songs and lesson for the day
- Welcome and meet visitors on Sunday and include their names on the agenda
- Assign 2 women for Sunday prayers to include on the agenda
- Record Good News Minutes on Sunday for ward history
- Attend Presidency meetings when scheduled
- Provide agenda for presidency meetings
- Type up minutes of presidency meetings
- Monthly prepare and send birthday cards for each sister
- Type up and distribute monthly RS newsletter by last Sunday of the month which includes:
- a presidency message which I wrote when my turn
- Visiting teaching message from Ingrid
- 2 spotlight interviews
- the RS calendar
- good news minutes
- Distribute newsletters/flyers to secretaries of YW and Primary.
- Pinned copy of newsletter to Ward Bulletin Board and RS bulletin board
- Be in charge of the RS folder which goes around each Sunday with flyers, sign-ups and newsletters
- Make sure RS announcements are getting into the ward Sunday bulletin
- Go on sister visits with the presidency
- Took turns with the presidency teaching first Sunday lessons
- Conducted Sunday meetings when rest of Presidency was out of town
- Assemble welcome kits for new sisters that move in
- Keep order in the RS closets
- Time keeper at Pres. meetings
- Attend Stake RS Leadership Meetings
- Collect receipts for the president to sign and get
- Bishop to sign and give to financial clerk.
- Try to attend all Relief Society functions to support Presidency
- Help the President wherever she needs
- My house was the assembling house for Thanksgiving baskets and the Christmas giving tree project
- Give a brief report at board meetings
- Provide a list of names to president of the sisters who haven’t attended Relief Society each quarter
- Sent out reminders to Ward email list of RS activities
- Keep up-to-date records of sisters addresses and phone numbers
- Alert membership clerk when sisters move out and provide him with new address if I have it
I think that is it! Wow, it really seems overwhelming when I type it out! Maybe you’ll want to break it to her slowly.
Have a great day! I really enjoyed our dinner out the other night.
Love, K.